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Fakta om udbudet

EU-nr
2016/S 172-309498
Offentliggjort
07.09.2016
Udbudstype
Udbud efter forhandling

Udbyder

DanPilot

Opdateringer

Annullering
(12.10.2016)
Link til annullering

Due to the below DanPilot has decided to cancel this procurement procedure:
— It has come to DanPilot's attention, that the minimum requirement to the candidates' economic and financial standing is not sufficiently transparent to meet the principle regarding transparency in public procurements, and thus unsuitable for assessment in accordance with the principle of equal treatment. Completion of the prequalification based on the current material would therefore be contrary to the principles regarding transparency and equal treatment.
— DanPilot has found that a number of the above mentioned candidates have given very brief and to some extent unconcrete replies to the requested information. Completion of the assessment on the basis of the received replies would require an estimate to an extent, that may be in conflict with the principle of equal treatment.
When a revised material has been drafted, it is DanPilot's intention to publish a new procurement within very short time.

Acquisition of ‘New Pilot Boats’ for DanPilot

DanPilot

Contract notice – utilities

Supplies

Directive 2014/25/EU

Section I: Contracting entity

I.1) Name and addresses
DanPilot
Havnepladsen 3A
Svendborg
5700
Denmark
Contact person: Per Tolstrup
E-mail: kontakt@tohv.dk
NUTS code: DK031

Internet address(es):

Main address: http://www.danpilot.dk

Address of the buyer profile: http://danpilot.dk/da/om-danpilot/udbud

I.2) Joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://danpilot.dk/da/om-danpilot/udbud
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the following address:
Tolstrup & Hvilsted
Myntevej 5
Randers
8920
Denmark
Contact person: Per Tolstrup
E-mail: kontakt@tohv.dk
NUTS code: DK042

Internet address(es):

Main address: http://www.tolstruphvilsted.dk/

Address of the buyer profile: http://danpilot.dk/da/om-danpilot/udbud

I.6) Main activity
Port-related activities

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

 

Acquisition of ‘New Pilot Boats’ for DanPilot.

 

II.1.2) Main CPV code
34522300
II.1.3) Type of contract
Supplies
II.1.4) Short description:

 

This procurement material applies to DanPilot's invitation to the competitive procedure with negotiation regarding acquisition of up to fifteen (15) ‘New Pilot Boats’.

 

II.1.5) Estimated total value
II.1.6) Information about lots
This contract is divided into lots: no
II.2) Description
II.2.1) Title:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
NUTS code: DK031
II.2.4) Description of the procurement:

 

DanPilot is an independent public enterprise under the Ministry of Business and Growth, with the Danish Maritime Authority as the supervising authority. DanPilot handles the public pilotage through Danish territorial waters from any destination in Denmark to all ports in Denmark and in the Baltic Sea all year round and any time of day.

The tenderer shall be able to deliver fifteen (15) of the offered pilot boat. DanPilot is committed to buy eleven (11) of the offered pilot boat. The remaining four (4) pilot boats is optional for DanPilot.

The operation of the offered pilot boats is intended for safe boat-to-ship transfer of pilots at medium speed, and for transit from port-to-ship and reverse at high speed, in the coastal water, sounds and fjords around Denmark. Further, the offered pilot boats will occasionally be operated in light sea ice as it appears in Danish waters.

It is the intention of DanPilot to acquire new build pilot boats ready and approved by the Danish Maritime Authorities (DMA) for operation as a Pilot Boat fulfilling all applicable rules and regulations as set by DMA.

The Procurement material and the appendices describe the details of the procurement procedure and the contract. For more information regarding the technical specifications, see Contract Appendix A — Tender Requirement Specification. For more information regarding contract terms, se Appendix 4 and Appendix 4.1.

 

II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 56
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:

 

Among the candidates who are suitable based on the requested information in the Procurement material section B.4, DanPilot will prequalify minimum five (5) and maximum seven (7) candidates. If less than five (5) suitable requests are received, DanPilot will prequalify the number of candidates who are suitable. These candidates will be invited to submit a tender.

The choice of candidates will be based on an overall assessment of the requested information and documentation in the Procurement material section B.4.1(c). The listed references comparability to the boat put out for tender will be off high importance in the assessment.

DanPilot will take the following into consideration when choosing the candidates' based on the information in the Procurment material section B.4.1(c):

— References:

— The type of commercial workboats delivered in the references described, where delivery of pilot boats will be weighted positively

— Number of commercial workboats, as defined in section B.4.1(c), delivered in each of the references described, where a high number of commercial workboats in each of the references will be weighted positively

— The candidates' production facilities:

— Good production and working environment in enclosed buildings fulfilling requirements for production of and working with materials, equipment and modern production technology used by the candidate

— Logic storage and production flow line in separated areas with a minimum of handling and processing (e.g. hull production, assembly, outfitting, workshops etc.)

— Capacity for serial production

— The candidates' quality assessment procedure:

— A quality management system on par with ISO 9001 or other quality management system with similar objectives

— Well defined and exercised quality control and assurance procedures and processes

— Good and modern test facilities fulfilling production and certification requirements, e.g. by dedicated personnel with adequate competencies and utilizing recognized technology, procedures and equipment.

 

II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: yes
Description of options:

 

DanPilot is committed to buy eleven (11) of the offered pilot boat. The remaining four (4) pilot boats is optional for DanPilot.

DanPilot have until delivery of the 11th pilot boat to decide whether or not they will exercise the option and buy more than eleven (11), but maximum fifteen (15), of the offered pilot boat. The pilot boats included in the option shall be delivered no later than two (2) years from the delivery of the 11th pilot boat. DanPilot and the tenderer will agree on a detailed delivery plan.

 

II.2.12) Information about electronic catalogues
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14) Additional information

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

 

A. Personal situation of the candidate

— Information about the candidates' identity and information in general about the candidate, cf. ESPD part II. A: Information about the economic operator

— Information about the candidates' representatives, cf. ESPD part II. B: Information about representatives of the economic operator

— Information about whether the candidates are subject to one of the mandatory grounds of exclusion in the Danish procurement law (Udbudsloven), cf. ESPD part III. A: Grounds relating to criminal convictions

— Information about whether the candidates are subject to one of the mandatory grounds of exclusion in the Danish procurement law (Udbudsloven), cf. ESPD part III. B: Grounds relating to the payment of taxes or social security contributions

— Information about whether the candidates are subject to one of the mandatory grounds of exclusion in the Danish procurement law (Udbudsloven), cf. ESPD part III. C: Grounds relating to insolvency, conflicts of interest or professional misconduct:

o Conflict of interest due to its participation in the procurement procedure

o Direct or indirect involvement in the preparation of this procurement procedure

o Guilty of misinterpretation, withheld information, unable to provide required documents and obtained confidential information of this procedure.

 

III.1.2) Economic and financial standing
List and brief description of selection criteria:

 

Description of the candidates D&B rating (Dun & Bradstreet rating), which shows the candidates credit-worthiness. To be rated the candidate shall contact Dun & Bradstreet.

Please see the following link for a description of the rating: http://www.dnb.co.uk/scores-data/dandb-rating

The D&B rating stated in the request for prequalification cannot be older than three (3) months from the deadline for submission of request for prequalification.

DanPilot will refund any expenses connected to the candidate being rated by Dun & Bradstreet, provided these expenses are documented by an invoice or similar from Dun & Bradstreet. Documentation for expenses can be forwarded with the request for prequalification including the bank account number to which the expenses can be refunded.

Please state the D&B rating in the ESPD part IV. B in the field ‘Other economic or financial requirements’.

 

Minimum level(s) of standards possibly required:

 

It is a minimum requirement that the candidate is rated with 1A3 on the D&B rating, meaning minimum 1A in Financial Strength and minimum 3 on the Risk Indicator.

 

III.1.3) Technical and professional ability
List and brief description of selection criteria:

 

A. References:

Description of up to five (5) of the candidates' principal references regarding contracts from comparable deliveries.

Comparable deliveries in this sense are defined as Commercial Workboats comparable to the boat put out for tender regarding size, speed and capacity that has been designed and/or built and put into operation within the last 10 years, and operated successfully for minimum 6 months within the last 5 years.

Commercial Workboats in this sense are defined as a pilot boat, a crew boat, a SAR boat, a patrol boat or other similar workboat that has been built for purpose and certified for commercial use according to rules and regulation by Class, and/or by European Flag State.

References should state:

— client as well as contact person and the telephone number of the contact person,

— a short description of the contract and the delivered boat(s), including type, size, speed and capacity and

— information about date of delivery, time period for production and delivery, number of boats delivered, time and place in operation and the sum of the contract

Please notice: If the candidate describes more than five (5) references, only the five (5) newest will be assessed. If the references lack one or more of the above mentioned information this may have a negative effect on the assessment of the candidate.

Please state the reply in the ESPD part IV. C in the field ‘For supply contracts: performance of deliveries of the specified type’.

B. The candidates' quality assessment procedure:

Description and/or illustration of the candidates' quality management and assurance procedure and organization securing the quality of the products and deliveries. The candidate can describe relevant ISO-certifications or quality management and assurance procedures with similar objectives, obtained by the candidate, that includes measurement, analysis and improvement processes.

Please state the reply in the ESPD part IV. C in the field ‘Technical facilities and measures for ensuring quality’.

C. The candidates' production facilities:

Description of the candidates' production facilities and test facilities, which show to what extent the facilities are suitable for the purpose, which among others means serial production and subsequent delivery of commercial work boats, as defined above, in numbers comparable to this acquisition. The candidate shall describe and/or illustrate their production facilities i.e. design office, workshops, storage areas, test facilities. Furthermore, the candidate shall describe and/or illustrate how these productions facilities will be utilized by the candidate for the delivery i.e. including a description of handling and storing of material and equipment, production areas environment, general production methodology etc.

Please state the reply in the ESPD part IV. C in the field ‘Tools, plant or technical equipment’.

 

III.1.4) Objective rules and criteria for participation
III.1.5) Information about reserved contracts
III.1.6) Deposits and guarantees required:
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2) Conditions related to the contract
III.2.2) Contract performance conditions:
III.2.3) Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Negotiated procedure with prior call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6) Information about electronic auction
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 23/09/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted:
English
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:

 

Questions regarding the prequalification:

Candidates are requested to seek clarification and answers to any queries by asking questions regarding the prequalification.

All enquiries and questions regarding the prequalification should be made in writing and sent by e-mail to kontakt@tohv.dk with the following subject line: ‘Questions — Prequalification, New Pilot Boats’ no later than 14.9.2016, 12:00 CET.

Supplementary information, including questions and answers, will be provided in depersonalised form on DanPilot's homepage at: http://danpilot.dk/da/om-danpilot/udbud.

Due to the nearby deadline for submission of request for prequalification, candidates are encouraged to keep themselves informed of the questions and answers on DanPilot's homepage.

Confirmation of content in ESPD:

The prequalified candidates shall on request from DanPilot and before the deadline for submission of Initial Offer provide documentation according to the Danish procurement law (Udbudsloven) § 152 regarding the information that the candidate has given in Appendix 1 — ESPD (European single procurement document).

A. Personal situation of the candidate: If the candidate is from Denmark, the documentation regarding the information given according to section B.4.1(a) shall be in form of an Official Certificate (Serviceattest) from the Danish Business Authority (Erhvervsstyrelsen). The Official Certificate shall contain information from the police (Det Centrale Kriminalregister) why the candidate shall complete and sign a declaration of consent (samtykkeerklæring) which shall be uploaded when the Official Certificate is ordered. For information about how the Official Certificate is ordered please see the following website:

https://indberet.virk.dk/myndigheder/stat/ERST/Anmod_om_serviceattest

The Official Certificate will not be accepted if it is older than six (6) months from the deadline for submission of request for prequalification.

Please note that the processing time at the Danish Business Authority is about 2 weeks from the day where they receive the order for the Official Certificate.

If the candidate is not from Denmark and if the homeland of the candidate doesn't issue the relevant certificates or documents, or if these certificates or documents doesn't cover all of the relevant circumstances they can be replaced by an affidavit. If the candidate's homeland doesn't use affidavits the candidate can use a solemn declaration.

B. Economic and financial standing: The documentation regarding the information given according to section B.4.1(b) shall be in form of a report from Dun & Bradstreet showing the D&B rating. The report will not be accepted if it is older than three (3) months from the deadline for submission of request for prequalification.

 

VI.4) Procedures for review
VI.4.1) Review body
Klagenævnet for Udbud
Nævnenes Hus, Toldboden 2
Viborg
8800
Denmark
Telephone: +45 35291000
E-mail: klfu@erst.dk

Internet address:https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.2) Body responsible for mediation procedures
Finder ikke anvendelse
Finder ikke anvendelse
Denmark
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:

 

Complains about not being pre-qualified: Within 20 calendar days from notification of the result, if the notification contains a short explanation of the relevant reasons for the decision. Counting from the day after the day where the contracting authority has sent the notification to the involved candidates.

Complains about DanPilots decision on conclusion of contract: Within 45 days from the contract award notice has been published in the Official Journal of the EU, counting from the day after the day where the notice has been published.

 

VI.4.4) Service from which information about the review procedure may be obtained
Konkurrence- og Forbrugerstyrelsen
Carl Jacobsens Vej 35
Valby
2500
Denmark
Telephone: +45 41715000
E-mail: kfst@kfst.dk

Internet address:http://www.kfst.dk

VI.5) Date of dispatch of this notice:
02/09/2016

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