Fakta om udbudet

EU-nr
2017/S 157-326017
Offentliggjort
18.08.2017
Udbudstype
Tildeling af kontrakt uden forudgående offentliggørelse

Udbyder

Aarhus 2017 Foundation

Vindere

European Capital of Culture 2017 Closing Event Hvide Sande

(18.08.2017)
Various contractors
Aarhus

European Capital of Culture 2017 Closing Event Aarhus

(18.08.2017)
Various contractors
Aarhus

European Capital of Culture 2017 closing events


Aarhus 2017 Foundation

Voluntary ex ante transparency notice

Services

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
Aarhus 2017 Foundation
34731152
Hack Kampmanns Plads 2., 2
Aarhus C
8000
Denmark
Contact person: Bjarne Skovsborg Hansen
Telephone: +45 41858185/+45 20170099
E-mail: bjarne.hansen@aarhus2017.dk
NUTS code: DK

Internet address(es):

Main address: http://www.aarhus2017.dk/en/

I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other activity: European Capital of Culture 2017

Section II: Object

II.1) Scope of the procurement
II.1.1) Title:

European Capital of Culture 2017 closing events.

II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description:

The Aarhus 2017 Foundation has decided to contract for works, supplies and services for the two European Capital of Culture 2017 closing events to be held on the 9.12.2017 in Denmark. The two events are to be held at different times during this day and at two separate locations: Hvide Sande in the western part of Jutland (works, supplies and services) and Aarhus in the eastern part Jutland (only services).

II.1.6) Information about lots
This contract is divided into lots: no
II.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: 2 000 500.00 DKK
II.2) Description
II.2.1) Title:
II.2.2) Additional CPV code(s)
45220000
31500000
71300000
92370000
92360000
64200000
24955000
72200000
51110000
34100000
32342410
79417000
75241000
35113300
II.2.3) Place of performance
NUTS code: DK
NUTS code: DK042
NUTS code: DK041
Main site or place of performance:

Hvide Sande in western Jutland, Denmark, and Aarhus in eastern Jutland, Denmark.

II.2.4) Description of the procurement:

Hvide Sande event: Services, supplies and works for a one day cultural ceremonial event. Lighting, sound, safety personel and production personel services for a total amount of 648 500 DKK. Rehearsal, vehicles/car hire/transport, catering, production office, radio communications, plant, production and accommodation supplies for a total amount of 228 000 DKK. Power, toilets and site works for a total amount of 144 000 DKK: Aarhus event: Services, supplies and works for a one day cultural festive event. Special effects, lighting, safety personel services for a total amount of 980 000 DKK (all amounts are ex VAT).

II.2.5) Award criteria
Price
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: European Capital of Culture 2017.
II.2.14) Additional information

Section IV: Procedure

IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive
Explanation:

The Aarhus 2017 Foundation has decided to contract for works, supplies and services to be able to create two European Capital of Culture 2017 closing events to be held on the 9.12.2017 in Denmark. The two events are to be held at different times during this day and at two separate locations: Hvide Sande in the western part of Jutland and Aarhus in the eastern part. The Aarhus 2017 Foundation has assessed that the contract values of the two events are not to be accumulated in relation to the thresholds of Directive 2014/24/EC and the Danish Act on Public Procurement. This conclusion is based on an overall assessment of the facts of the case relevant to the criteria in relation in the assessment of contract value accumulation, cf. EU Court of Justice case law and the Danish review body case law. The main conclusion is that there is to a certain degree timely continuity between the two events but that the ‘functional continuity’ requirement is not fulfilled. The main arguments behind the conclusion are the following: i) it is not the purpose of the contracts to secure mutual performance of the two events, i.e. the events can be performed independently from each other and one event can be cancelled without affecting the other, ii) the events are to be held at two geographically different locations with a not insignificant distance, iii) the two production teams behind each of the events are not the same.

IV.1.3) Information about framework agreement
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure

Section V: Award of contract/concession

Title:

European Capital of Culture 2017 Closing Event Aarhus

V.2) Award of contract/concession
V.2.1) Date of contract award decision:
16/08/2017
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor/concessionaire
Various contractors
Aarhus
Denmark
NUTS code: DK042
The contractor/concessionaire will be an SME: yes
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: 980 000.00 DKK
Total value of the contract/lot/concession: 980 000.00 DKK
V.2.5) Information about subcontracting

Section V: Award of contract/concession

Title:

European Capital of Culture 2017 Closing Event Hvide Sande

V.2) Award of contract/concession
V.2.1) Date of contract award decision:
16/08/2017
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3) Name and address of the contractor/concessionaire
Various contractors
Aarhus
Denmark
NUTS code: DK041
The contractor/concessionaire will be an SME: yes
V.2.4) Information on value of the contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: 1 020 500.00 DKK
Total value of the contract/lot/concession: 1 020 500.00 DKK
V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information:
VI.4) Procedures for review
VI.4.1) Review body
The Complaints Body for Public Procurement
Nævnenes Hus, Toldboden 2
Viborg
8800
Denmark
Telephone: +45 72405708
E-mail: klfu@naevneneshus.dk

Internet address:https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud

VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice:
16/08/2017

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